Description : Personal Assistant. Company : Jacobs. Location : Hybrid remote in London
Your Impact:
At Jacobs, we'll inspire and empower you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow. With more than 55,000 people in 40+ countries, working at Jacobs offers an exciting range of opportunities to develop your career within a supportive and diverse team who always strive to do the right thing for our people, clients and communities.
People are Jacobs’ greatest asset, and we offer a competitive package to retain and attract the best talent. In addition to the benefits you’d expect, UK employees also receive free single medical cover and digital GP service, family friendly benefits such as enhanced parental leave pay, free membership of employee assistance and parental programmes, plus reimbursement towards relevant professional development and memberships.
We also give back to our communities through our Collectively program which incorporates matched-funding, paid volunteering time and charitable donations.
Work-life balance and flexibility is a key focus area for Jacobs. We’re happy to discuss hybrid, part-time and flexible working hours, patterns and locations to suit you and our business.
About the Opportunity
We have an opportunity for a Personal Assistant (PA) who will provide PA and project support to the Civil Works Programme Director, extending to their leadership team as/when required working on the Sizewell C (SZC) project.
London Based with Hybrid working
Principal Accountabilities
- To work with/manage team assistants to ensure a professional and efficient admin support team for the Civil Works departments
- Diary and itinerary management, preparation of weekly meeting packs along with updating and ensuring all contact lists are current
- Record and produce minutes for key business meetings
- Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required
- Administer the ordering and payment of goods and services utilising the recognised IT system
- Liaise with Finance to ensure invoices paid etc and maintain (local) cost record
- Keep in touch with the team members when they are out of the office and report issues/ take actions for response
- Keep up to date training/induction logs on all team members and liaise with HR
- Managing the onboarding process for new starters into the team – ordering equipment and obtaining system access as required
- Ability to work independently and be proactive
- Excellent communication/interpersonal skills notably with various levels of the organisation and externally
- The ability to work as an integral part of a team contributing to team success, communications and a positive working environment
- Discretion - confidentiality when dealing with sensitive information
- Previous PA/team support experience
- General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
- Use of Outlook or similar diary/email application; Microsoft Office – Word, Excel, Power Point
Our Culture
Our values stand on a foundation of safety, integrity, inclusion and diversity. We put people at the heart of our business and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees. Find out more about life at Jacobs.
We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. This is reflected in our wide range of Global Employee Networks centred on inclusion and diversity – ACE, Careers, Enlace, Harambee, OneWorld, Prism, Vetnet, and Women’s – find out more about our employee networks here.
Jacobs partners with VERCIDA to help us attract and retain diverse talent. For greater online accessibility please visit www.vercida.com to view and access our roles. As a Disability Confident employer, we will interview all disabled applicants who meet the minimum criteria for a vacancy. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role
If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), contact the team.
Your application experience is important to us and we’re keen to adapt to make every interaction even better. We welcome feedback on our recruitment process and if you need more from us before deciding to join Jacobs then please let us know.
